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Decision on the approval requirement for modifications to already approved vehicles

Source: Zuständigkeitsfinder Schleswig-Holstein (Linie6Plus)

Service Description

Are you a change management body that is not the holder of the vehicle type approval and would you like to manage changes to an already approved vehicle? Then you must, among other things, inform the EBA approval body of this change.

Inform the approval body of the Federal Railway Authority (EBA) of all modifications to an already approved vehicle that go beyond maintenance work and in which components are replaced by other parts with a different function and performance. As the change management body, assign the changes to a category:

Category a:

  • Modifications without deviations from the technical documentation attached to the EC declarations of verification of the subsystems:
    • no verification by a conformity assessment body required
    • the original EC declarations of verification of the subsystems and the vehicle type approval remain valid and unchanged

Category b:

  • Modifications with deviations from the technical documentation that
    • attached to the EC declarations of verification of the subsystems, which may require new tests and therefore verification according to the relevant conformity assessment modules
    • have no impact on the basic design characteristics of the vehicle type
    • do not require a new approval

Category c:

  • Modifications to the basic design characteristics of the vehicle type:
    • for which no new approval is required

Category d:

  • Modifications for which a new approval is required

If, after classification, the modification falls under categories b or c, you as the modification administration body must approve the vehicle type of the modified vehicle:

  • assess the deviations from the technical documentation accompanying the EC declarations of verification of the subsystems,
  • update the technical file attached to the EC declarations of verification of the subsystems, and
  • inform the approval body EBA of the changes.
  • demonstrate that none of the following criteria are met:
    • In the case of renewal or upgrading of existing vehicles already holding a vehicle authorization for placing on the market, a new authorization if
      • changes are made to the values of the parameters referred to in the Technical Specifications for Interoperability (TSI) and, where applicable, in the national rules, for the verification of the technical compatibility of the vehicle with the area of use, and these are outside the range of acceptable parameters according to the TSI,
      • the planned work could affect the overall safety level of the rolling stock concerned, or
      • it is required by the relevant TSI.

Process flow

You can apply for notification of changes to an already approved vehicle online or by post.

Online notification:

  • Go to www.eba.bund.de and download the form "Notification of changes in accordance with Article 16 (4)".
  • Complete the form in full.
  • Go to the EBA e-Service portal.
  • Log in with your user data.
    • If you do not yet have a user account for the e-Service portal, you must register once.
  • The application wizard will guide you step by step through the required information. Complete the application form in full.
  • Upload the completed form and submit the application online. The system will confirm receipt.
  • If the notification is complete, you will receive a written confirmation of receipt. This will inform you of the person responsible for processing the application. You will receive a note if any information in the notification is incomplete or if you need to submit further evidence. Upload the relevant documents via the e-Service portal.
  • If, when assessing the content of the notification, the EBA determines that the information in the notification is not comprehensible, you will be given the opportunity to revise the notification and resubmit it to the EBA. You may have to submit further evidence.
  • If the EBA determines after the assessment that
    • the classification of the change you have made is incorrect or the evidence is insufficient, the EBA will ask you to submit an application for approval.
    • If the classification of the change you have made is correct and the amended documents are based on sufficiently substantiated information, you will receive a letter. An application for approval is then not required.
  • You will receive a notification of fees or expenses.
  • You pay the fee or expense.

Notification by post:

  • Call up the form "Notification of changes in accordance with Article 16 (4)", download it and print it out.
  • Complete the form in full.
  • Send the signed and fully completed notification by post to the EBA.
  • Once the notification has been checked for completeness, you will receive a written confirmation of receipt. This will inform you of the person responsible for processing the notification and, if applicable, which information in the notification is incomplete or whether further evidence needs to be submitted.
    • If the EBA has informed you that the notification is not complete or that additional evidence needs to be submitted, please send the required notification or additional evidence to the EBA by post.
  • If, when assessing the content of the notification, the EBA determines that the information in the notification is not comprehensible, you will be given the opportunity to revise the notification and send it to the EBA again. You may have to submit further evidence.
  • If the EBA determines after the assessment that
    • the classification of the change you have made is incorrect or the evidence is insufficient, the EBA will ask you to submit an application for approval.
    • If the classification of the change you have made is correct and the amended documents are based on sufficiently substantiated information, you will receive a letter. An application for approval is then not required.
  • You will receive a notification of fees or expenses.
  • You pay the fee or expense.
Requirements
  • You are not the holder of the vehicle type approval as a modification administration office.
Which documents are required?
  • Form "Notification of changes pursuant to Article 16 (4)"
  • for representation: power of attorney
What are the fees?

Cost type:

Prepayment:

Description of costs:

Payment method:

URL for fee calculation: https://www.gesetze-im-internet.de/ebabgebv/index.html

Note: Fees are calculated according to time spent; hourly rate EUR 120.00, EUR 30.00 per quarter of an hour or part thereof.

What deadlines do I have to pay attention to?

Constructive approval: 4 Months
Um die vorgegebene Frist von 4 Monaten einzuhalten, erhält die Änderungsverwaltungsstelle nur einmal die Möglichkeit, die Mitteilung zu überarbeiten. Falls die Mitteilung dann immer noch nicht nachvollziehbar ist, wird die Änderungsverwaltungsstelle mit einem Bescheid dazu aufgefordert, einen Genehmigungsantrag zu stellen.

Processing duration

Processing time: 4 Months
Die Bearbeitungsdauer ist abhängig davon, ob die Informationen in der Mitteilung vollständig und nachvollziehbar sind. Ergibt sich während der Bewertung der Mitteilung, dass dies nicht der Fall ist, wird die Änderungsverwaltungsstelle aufgefordert, die Mitteilung zu überarbeiten und gegebenenfalls zusätzliche Nachweise erneut an das EBA zu senden. Dadurch verlängert sich die Bearbeitungsdauer.

Legal basis
Appeal
  • Objection

Detailed information on how to lodge an objection can be found in the notification.

Applications / forms

Forms available: Yes

Written form required: No

Informal application possible: Yes

Personal appearance necessary: No

Online services available: Yes

What else should I know?

There are no indications or special features.

Weiterführende Informationen
Author

Federal Railway Authority (EBA)


Forwarding service: Deep link to the original portal

The text was automatically translated based on the German content.

Teaser

Are you a change management body that is not the holder of the vehicle type approval and would you like to manage changes to an already approved vehicle? Then you must, among other things, inform the EBA approval body of this change.

Process flow

You can apply for notification of changes to an already approved vehicle online or by post.

Online notification:

  • Go to www.eba.bund.de and download the form "Notification of changes in accordance with Article 16 (4)".
  • Complete the form in full.
  • Go to the EBA e-Service portal.
  • Log in with your user data.
    • If you do not yet have a user account for the e-Service portal, you must register once.
  • The application wizard will guide you step by step through the required information. Complete the application form in full.
  • Upload the completed form and submit the application online. The system will confirm receipt.
  • If the notification is complete, you will receive a written confirmation of receipt. This will inform you of the person responsible for processing the application. You will receive a note if any information in the notification is incomplete or if you need to submit further evidence. Upload the relevant documents via the e-Service portal.
  • If, when assessing the content of the notification, the EBA determines that the information in the notification is not comprehensible, you will be given the opportunity to revise the notification and resubmit it to the EBA. You may have to submit further evidence.
  • If the EBA determines after the assessment that
    • the classification of the change you have made is incorrect or the evidence is insufficient, the EBA will ask you to submit an application for approval.
    • If the classification of the change you have made is correct and the amended documents are based on sufficiently substantiated information, you will receive a letter. An application for approval is then not required.
  • You will receive a notification of fees or expenses.
  • You pay the fee or expense.

Notification by post:

  • Call up the form "Notification of changes in accordance with Article 16 (4)", download it and print it out.
  • Complete the form in full.
  • Send the signed and fully completed notification by post to the EBA.
  • Once the notification has been checked for completeness, you will receive a written confirmation of receipt. This will inform you of the person responsible for processing the notification and, if applicable, which information in the notification is incomplete or whether further evidence needs to be submitted.
    • If the EBA has informed you that the notification is not complete or that additional evidence needs to be submitted, please send the required notification or additional evidence to the EBA by post.
  • If, when assessing the content of the notification, the EBA determines that the information in the notification is not comprehensible, you will be given the opportunity to revise the notification and send it to the EBA again. You may have to submit further evidence.
  • If the EBA determines after the assessment that
    • the classification of the change you have made is incorrect or the evidence is insufficient, the EBA will ask you to submit an application for approval.
    • If the classification of the change you have made is correct and the amended documents are based on sufficiently substantiated information, you will receive a letter. An application for approval is then not required.
  • You will receive a notification of fees or expenses.
  • You pay the fee or expense.

Requirements

  • You are not the holder of the vehicle type approval as a modification administration office.

Which documents are required?

  • Form "Notification of changes pursuant to Article 16 (4)"
  • for representation: power of attorney

What are the fees?

Cost type:

Prepayment:

Description of costs:

Payment method:

URL for fee calculation: https://www.gesetze-im-internet.de/ebabgebv/index.html

Note: Fees are calculated according to time spent; hourly rate EUR 120.00, EUR 30.00 per quarter of an hour or part thereof.

What deadlines do I have to pay attention to?

Constructive approval: 4 Months
Um die vorgegebene Frist von 4 Monaten einzuhalten, erhält die Änderungsverwaltungsstelle nur einmal die Möglichkeit, die Mitteilung zu überarbeiten. Falls die Mitteilung dann immer noch nicht nachvollziehbar ist, wird die Änderungsverwaltungsstelle mit einem Bescheid dazu aufgefordert, einen Genehmigungsantrag zu stellen.

Processing duration

Processing time: 4 Months
Die Bearbeitungsdauer ist abhängig davon, ob die Informationen in der Mitteilung vollständig und nachvollziehbar sind. Ergibt sich während der Bewertung der Mitteilung, dass dies nicht der Fall ist, wird die Änderungsverwaltungsstelle aufgefordert, die Mitteilung zu überarbeiten und gegebenenfalls zusätzliche Nachweise erneut an das EBA zu senden. Dadurch verlängert sich die Bearbeitungsdauer.

Legal basis

Appeal

  • Objection

Detailed information on how to lodge an objection can be found in the notification.

Applications / forms

Forms available: Yes

Written form required: No

Informal application possible: Yes

Personal appearance necessary: No

Online services available: Yes

What else should I know?

There are no indications or special features.

Weiterführende Informationen

Author

Federal Railway Authority (EBA)


Forwarding service: Deep link to the original portal

The text was automatically translated based on the German content.

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