responsibility finder
Schleswig-Holstein

apply for a maritime surveillance licence

Source: Zuständigkeitsfinder Schleswig-Holstein (Linie6PLus)

Service Description

You must apply for approval from the Federal Office of Economics and Export Control (BAFA) whenever you wish to offer armed services with the aim of countering piracy on seagoing vessels flying the German flag or if your company is based in Germany.

Before BAFA grants approval, it checks with the Federal Police whether your company meets the approval criteria. You must then ensure yourself that the guards deployed meet the requirements placed on them in terms of reliability, suitability and expertise.


Process flow

You can apply for approval to guard seagoing vessels at the Federal Office of Economics and Export Control.

  • the form is available online
  • please print out the application form and upload it with the signature of the person in charge via the upload form
  • please attach the necessary application documents in pdf format to the application form
  • You can speed up the processing of your application if you upload the completed self-assessment form in pdf format
  • BAFA and the Federal Police check the operational organisation and procedures in the company, the equipment, the requirements for the senior employee appointed as the responsible person, the company liability insurance
  • If necessary, BAFA will request additional documents

BAFA will then inform you in writing whether your application has been approved.

Requirements

Your security guard company must meet certain requirements to be licensed. Verified:

  • operational organization and procedures,
  • equipment,
  • the professional and personal suitability and reliability of the persons employed and of the management as well as
  • the company liability insurance.
Which documents are required?
  • Documentation of the operational organization
  • Process manual for the procedures
  • Service instructions
  • List of equipment used by the security company
  • Documents proving the reliability, suitability and expertise of the person responsible in the company, including the certificate of good conduct or an equivalent foreign document in German or, if necessary, in a certified translation
  • Proof of liability insurance
  • Company profile with a description of the market position of the security company in the field of maritime security
  • Extract from the commercial register or a comparable foreign document
  • if applicable, export, import or transit licences for weapons and equipment requiring a licence

With the exception of the certificate of good conduct, all documents can also be submitted in English. However, the Federal Office reserves the right to request translations for individual documents.

What are the fees?
  • Initial application: EUR 10,297 - 19,400
  • Fee for subsequent application: EUR 2,949 - 10,632
  • Fee for recognition of a foreign licence: EUR 2,949 - 17,960
What deadlines do I have to pay attention to?
  • You should submit the application about 6 months before the planned start of a guarding activity.
  • Validity of the authorisation: 2 years
Processing duration

about 3 to 6 months, depending on the completeness of the application documents

Legal basis
Applications / forms
  • Online procedure possible: yes
  • Written form required: yes
  • Personal appearance required: no
What else should I know?

In addition to the licence, you need a weapons permit in accordance with § 28a of the Weapons Act for the armed guarding of seagoing vessels under the German flag. This is issued by the Hamburg Authority for the Interior and Sport - Weapons Authority - of the Free and Hanseatic City of Hamburg.

If your security company is established in Germany and you wish to carry out security duties with weapons on seagoing vessels under other flags, a weapons permit from your local weapons authority may be required.

If you wish to export weapons and equipment requiring a licence from Germany in order to carry out guarding activities, you must apply to the Federal Office of Economics and Export Control for an export licence.

Please refer to the information and further links on the website of the Federal Office of Economics and Export Control .

Author
Technically approved by

Federal Ministry for Economic Affairs and Energy

Process flow

You can apply for approval to guard seagoing vessels at the Federal Office of Economics and Export Control.

  • the form is available online
  • please print out the application form and upload it with the signature of the person in charge via the upload form
  • please attach the necessary application documents in pdf format to the application form
  • You can speed up the processing of your application if you upload the completed self-assessment form in pdf format
  • BAFA and the Federal Police check the operational organisation and procedures in the company, the equipment, the requirements for the senior employee appointed as the responsible person, the company liability insurance
  • If necessary, BAFA will request additional documents

BAFA will then inform you in writing whether your application has been approved.

Requirements

Your security guard company must meet certain requirements to be licensed. Verified:

  • operational organization and procedures,
  • equipment,
  • the professional and personal suitability and reliability of the persons employed and of the management as well as
  • the company liability insurance.

Which documents are required?

  • Documentation of the operational organization
  • Process manual for the procedures
  • Service instructions
  • List of equipment used by the security company
  • Documents proving the reliability, suitability and expertise of the person responsible in the company, including the certificate of good conduct or an equivalent foreign document in German or, if necessary, in a certified translation
  • Proof of liability insurance
  • Company profile with a description of the market position of the security company in the field of maritime security
  • Extract from the commercial register or a comparable foreign document
  • if applicable, export, import or transit licences for weapons and equipment requiring a licence

With the exception of the certificate of good conduct, all documents can also be submitted in English. However, the Federal Office reserves the right to request translations for individual documents.

What are the fees?

  • Initial application: EUR 10,297 - 19,400
  • Fee for subsequent application: EUR 2,949 - 10,632
  • Fee for recognition of a foreign licence: EUR 2,949 - 17,960

What deadlines do I have to pay attention to?

  • You should submit the application about 6 months before the planned start of a guarding activity.
  • Validity of the authorisation: 2 years

Processing duration

about 3 to 6 months, depending on the completeness of the application documents

Legal basis

Applications / forms

  • Online procedure possible: yes
  • Written form required: yes
  • Personal appearance required: no

What else should I know?

In addition to the licence, you need a weapons permit in accordance with § 28a of the Weapons Act for the armed guarding of seagoing vessels under the German flag. This is issued by the Hamburg Authority for the Interior and Sport - Weapons Authority - of the Free and Hanseatic City of Hamburg.

If your security company is established in Germany and you wish to carry out security duties with weapons on seagoing vessels under other flags, a weapons permit from your local weapons authority may be required.

If you wish to export weapons and equipment requiring a licence from Germany in order to carry out guarding activities, you must apply to the Federal Office of Economics and Export Control for an export licence.

Please refer to the information and further links on the website of the Federal Office of Economics and Export Control .

Author

Technically approved by

Federal Ministry for Economic Affairs and Energy

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