responsibility finder
Schleswig-Holstein

Apply for approval of active and intelligent substances in food contact materials

Source: Zuständigkeitsfinder Schleswig-Holstein (Linie6PLus)

Service Description

Materials that come into contact with food are subject to European legislation.
In good manufacturing practice and under normal conditions, they must not release constituents into the food in quantities which

  • endanger human health
  • lead to an unacceptable change in the composition of the food, or
  • cause a deterioration in the organoleptic properties of the food, such as taste or odor.

As a manufacturer of food contact materials, you are responsible for compliance with the legal requirements. You must ensure that the contact materials are safe for human health.

What are active and intelligent food contact substances?

Active materials absorb or release substances to improve the quality of packaged food or extend its shelf life.

Smart materials monitor the condition of packaged food or the environment surrounding it. For example, they provide information about the freshness of the food.

Applications for approval of active and intelligent substances in food contact can only be submitted via the European Commission's online portal E-Submission Food Chain Platform (ESFC).

The Federal Office of Consumer Protection and Food Safety (BVL) is the national point of contact in Germany. If you select the BVL as your point of contact, the BVL formally checks the application for completeness and relevance of the documents. The BVL then forwards it to the European Food Safety Authority (EFSA).

EFSA reviews and evaluates your application based on scientific evidence. The European Commission decides on the actual approval. Even in the event of non-approval, the European Commission will inform you and give reasons for its decision.

If the active and intelligent materials or articles meet the legal and scientific requirements, they will be added to the corresponding EU list of permitted substances. They may then be used as food contact materials.

If you have new scientific or technical knowledge that may affect the evaluation of the safety of the substance in relation to human health, you must immediately inform the EU Commission.


Process flow

You can apply for the approval of active and intelligent substances in food contact exclusively online via the ESFC portal of the European Commission. The process goes through different phases with different stakeholders and responsibilities:

  • Upload your application, prepared according to EFSA's specifications, directly to the platform. Follow the procedure described in the so-called user guide of the platform.
  • The BVL will receive the application if you select it as the national contact point.
  • After successful completion of the formal review, the BVL forwards the application within the platform to the responsibility of EFSA.
  • EFSA takes over the scientific review and publishes information on received applications in scientific opinions.
  • Via the Open EFSA Portal, you and other interested parties can follow the status of applications up to the publication of the scientific opinion.
  • The European Commission, with the involvement of the EU member states, decides on the actual authorization.
Requirements

- The content and form of your application and the accompanying documents must comply with the requirements of EFSA's guidance.

Which documents are required?

- You have to submit the application documents according to the requirements of the so-called Guideline document of EFSA.

What are the fees?

There are no costs involved.

What deadlines do I have to pay attention to?

There are no deadlines for submission.

Legal basis
Appeal

- You file an appeal against a decision directly with the authorizing body, i.e. the European Commission.

Applications / forms

Forms available: No
Written form required: No
Informal application possible: No
Personal appearance required: No

Online services available: Yes

Author
Technically approved by

Federal Ministry of Food and Agriculture (BMEL)

Process flow

You can apply for the approval of active and intelligent substances in food contact exclusively online via the ESFC portal of the European Commission. The process goes through different phases with different stakeholders and responsibilities:

  • Upload your application, prepared according to EFSA's specifications, directly to the platform. Follow the procedure described in the so-called user guide of the platform.
  • The BVL will receive the application if you select it as the national contact point.
  • After successful completion of the formal review, the BVL forwards the application within the platform to the responsibility of EFSA.
  • EFSA takes over the scientific review and publishes information on received applications in scientific opinions.
  • Via the Open EFSA Portal, you and other interested parties can follow the status of applications up to the publication of the scientific opinion.
  • The European Commission, with the involvement of the EU member states, decides on the actual authorization.

Requirements

- The content and form of your application and the accompanying documents must comply with the requirements of EFSA's guidance.

Which documents are required?

- You have to submit the application documents according to the requirements of the so-called Guideline document of EFSA.

What are the fees?

There are no costs involved.

What deadlines do I have to pay attention to?

There are no deadlines for submission.

Legal basis

Appeal

- You file an appeal against a decision directly with the authorizing body, i.e. the European Commission.

Applications / forms

Forms available: No
Written form required: No
Informal application possible: No
Personal appearance required: No

Online services available: Yes

Author

Technically approved by

Federal Ministry of Food and Agriculture (BMEL)

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