responsibility finder
Schleswig-Holstein

Request information about stored personal data from federal authorities

Source: Zuständigkeitsfinder Schleswig-Holstein (Linie6PLus)

Service Description

As a citizen of the European Union, you have the right to know what personal data is stored about you. You can assert this right against public and non-public bodies. Public bodies are, for example, public authorities, non-public bodies, also commercial enterprises, associations or clubs.

Personal data are for example:

  • Online data, such as IP address, location data, e-mail address
  • Bank data, such as account balances, account numbers
  • Identification numbers, such as ID card number or social security number
  • Land register entries
  • Health information, such as genetic data, medical data
  • certificates
  • general personal data, such as name, address, age, marital status
  • physical characteristics, such as gender, skin, hair or eye color, height

The European General Data Protection Regulation (GDPR) grants you the right to information in this regard and allows you to comprehensively view any data stored about you.

In addition, you will learn, for example

  • the purposes for which your data is processed
  • to which recipients your data is disclosed or
  • how long your data will be stored.

You can request information about the personal data stored about you online or in writing by mail.

If you wish to submit a written request by mail or require general information, please contact the authority relevant to you with your questions. You can find the contact details of the relevant authority in the list of authorities on the portal "service.bund.de - Service Online.


Process flow

You can request information about the personal data stored about you online or in writing by mail.

Requesting information from public agencies online:

  • Call up the online application on the federal portal verwaltung.bund.de. This will guide you step by step through the necessary information, which you can enter electronically.
  • Note: For the online application, you need an electronic ID document, for example the online function of your ID card.
  • Upload the required documents as a file (in PDF, DOC, JPEG, PNG file formats, maximum 10 megabytes per file) and submit the application. Alternatively, you can submit the required documents by mail.
  • The public body will usually send you the relevant response by post to your registration address or, in some circumstances, via e-mail.

Request information from public bodies in writing:

  • You can submit your request informally.
  • Send your request with the required documents by mail to the public body.
  • The public body will send you the corresponding answer by mail to your registration address.
Requirements
  • When granting access, the rights and freedoms of other persons must be respected. This means first and foremost the personal data of third parties. For you this means:
    • It must be personal data that concerns you personally.
Which documents are required?
  • Copy of your identity card
  • alternatively: copy of your passport with the copy of your registration certificate
What deadlines do I have to pay attention to?

There is no deadline.

Legal basis
Appeal

No generally applicable remedies are provided.

Author
Technically approved by

Federal Ministry of the Interior and Home Affairs (BMI)

Process flow

You can request information about the personal data stored about you online or in writing by mail.

Requesting information from public agencies online:

  • Call up the online application on the federal portal verwaltung.bund.de. This will guide you step by step through the necessary information, which you can enter electronically.
  • Note: For the online application, you need an electronic ID document, for example the online function of your ID card.
  • Upload the required documents as a file (in PDF, DOC, JPEG, PNG file formats, maximum 10 megabytes per file) and submit the application. Alternatively, you can submit the required documents by mail.
  • The public body will usually send you the relevant response by post to your registration address or, in some circumstances, via e-mail.

Request information from public bodies in writing:

  • You can submit your request informally.
  • Send your request with the required documents by mail to the public body.
  • The public body will send you the corresponding answer by mail to your registration address.

Requirements

  • When granting access, the rights and freedoms of other persons must be respected. This means first and foremost the personal data of third parties. For you this means:
    • It must be personal data that concerns you personally.

Which documents are required?

  • Copy of your identity card
  • alternatively: copy of your passport with the copy of your registration certificate

What deadlines do I have to pay attention to?

There is no deadline.

Legal basis

Appeal

No generally applicable remedies are provided.

Author

Technically approved by

Federal Ministry of the Interior and Home Affairs (BMI)

Further information and offers