responsibility finder
Schleswig-Holstein

Register employees for social insurance

Source: Zuständigkeitsfinder Schleswig-Holstein (Linie6PLus)

Service Description

As an employer, you are obliged to register your employees with social insurance.

If you take on new staff, you must register these employees with the social security authorities.

This obligation to register applies to all your employees. This means that you not only have to register your employees who are subject to social insurance contributions, but also, for example, marginally employed or short-term employees, trainees, working students or employed pensioners with social insurance. With the exception of mini-jobs in private households, the registration procedure is the same for all employees.

You must submit social security notifications electronically. If you use a system-checked payroll accounting program in your company, you can create and send the notifications using this program. This is largely automated. Alternatively, you can use a system-checked completion aid to transmit the data to the social insurance.

The Informationstechnische Servicestelle der gesetzlichen Krankenversicherung (ITSG GmbH) offers "sv.net", a system-checked completion aid that you can use for the registration. The program is free of charge up to a certain level of use.

System-approved payroll accounting programs and completion aids also contain the necessary modules for all other electronic notifications to the social security system that you are obliged to submit as an employer. In addition to the registration, the monthly contribution statement and the annual report are particularly important. In some sectors, you must submit an immediate notification in addition to the registration.

To register employees, you must provide the following information, among others:

  • Personal details: Have official documents, such as your identity card, presented for this purpose.
  • Social security number: This can be found on the employee's social security card. If the ID card is not available, you can also register new staff without an insurance number. In this case, you must state the date and place of birth and, if applicable, the country and name of birth.

Collecting agency: The responsible collecting agency is usually the employee's statutory health insurance fund; in the case of marginal part-time employees, it is the Minijob-Zentrale. To prepare the registration, you can use the "Information portal for employers" of the Informationstechnische Servicestelle der gesetzlichen Krankenversicherung (ITSG). This information portal helps you to classify the employment relationship under social insurance law and to compile all the necessary data.


Process flow

Depending on whether you carry out payroll accounting in your own company or have outsourced it, you can create the declaration yourself or have it created by your external service provider (tax consultant, payroll office, service data center).

  • If you use a system-checked payroll accounting program, you can submit the notification from this program with the notification reason "10" (notification).
  • If you do not use a system-checked payroll accounting program, you can submit the notification using a system-checked completion aid such as "sv.net".
  • If you use "sv.net", proceed as follows:
    • Call up the program.
    • Register as a new user, if you have not already done so.
    • Log in with your login details and your company number.
    • Under "Forms", select the "SI notification" tile and then the "Registration" form. Select the element "10 Start of employment".
    • Complete the form. All fields are provided with help texts. A manual is also available.
    • Send the application at the touch of a button. You will find messages and feedback in your sv.net mailbox.
    • Save all relevant documents electronically or print them out for safekeeping and add them to your payroll records.
Requirements

If you are hiring staff for the first time, you will need a company number. You can obtain this from the company number service (BNS) of the Federal Employment Agency.

Which documents are required?

none

What are the fees?

none

What deadlines do I have to pay attention to?
  • Submit registration: with the next payslip, no later than 6 weeks after the start of employment
  • Submit immediate notification: at the latest when starting employment
Processing duration

Acceptance and processing of the transmitted data: within approx. 15 minutes

Legal basis
Appeal

You can lodge an appeal against a fine notice for breach of the obligation to register within two weeks of notification (Section 67 of the Administrative Offenses Act, OWiG).

Applications / forms
  • Forms: no
  • Online procedure: yes
  • Written form required: no
  • Personal appearance required: no
What else should I know?
  • Minijobs in private households are reported differently. You must use the household check procedure at the mini-job center.
  • If you do not register employees or do not register them correctly or on time (this also applies to immediate registration), you are committing an offense and may face a fine of up to EUR 25,000.
Author
Forwarding service: Deep link to the original portal

The text was automatically translated based on the German content.

Technically approved by

Federal Ministry of Labor and Social Affairs

Professionally released on

09.12.2020

Teaser

As an employer, you are obliged to register your employees with social insurance.

Process flow

Depending on whether you carry out payroll accounting in your own company or have outsourced it, you can create the declaration yourself or have it created by your external service provider (tax consultant, payroll office, service data center).

  • If you use a system-checked payroll accounting program, you can submit the notification from this program with the notification reason "10" (notification).
  • If you do not use a system-checked payroll accounting program, you can submit the notification using a system-checked completion aid such as "sv.net".
  • If you use "sv.net", proceed as follows:
    • Call up the program.
    • Register as a new user, if you have not already done so.
    • Log in with your login details and your company number.
    • Under "Forms", select the "SI notification" tile and then the "Registration" form. Select the element "10 Start of employment".
    • Complete the form. All fields are provided with help texts. A manual is also available.
    • Send the application at the touch of a button. You will find messages and feedback in your sv.net mailbox.
    • Save all relevant documents electronically or print them out for safekeeping and add them to your payroll records.

Requirements

If you are hiring staff for the first time, you will need a company number. You can obtain this from the company number service (BNS) of the Federal Employment Agency.

Which documents are required?

none

What are the fees?

none

What deadlines do I have to pay attention to?

  • Submit registration: with the next payslip, no later than 6 weeks after the start of employment
  • Submit immediate notification: at the latest when starting employment

Processing duration

Acceptance and processing of the transmitted data: within approx. 15 minutes

Legal basis

Appeal

You can lodge an appeal against a fine notice for breach of the obligation to register within two weeks of notification (Section 67 of the Administrative Offenses Act, OWiG).

Applications / forms

  • Forms: no
  • Online procedure: yes
  • Written form required: no
  • Personal appearance required: no

What else should I know?

  • Minijobs in private households are reported differently. You must use the household check procedure at the mini-job center.
  • If you do not register employees or do not register them correctly or on time (this also applies to immediate registration), you are committing an offense and may face a fine of up to EUR 25,000.

Author

Forwarding service: Deep link to the original portal

The text was automatically translated based on the German content.

Technically approved by

Federal Ministry of Labor and Social Affairs

Professionally released on

09.12.2020

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